The 12 Best Time Tracking Software in Spain 2026: Complete Comparison

Choosing time tracking software in 2026 is no longer just about complying with the law. It's about protecting your company from fines that can reach €6,250 per affected worker, optimising workforce management and preparing your business for the new mandatory digital clock-in regulation.

In this guide we analyse the 12 best time tracking programs available in Spain in 2026, with verified prices, real features, pros, cons and the type of company each one fits best.

If you got here looking for "best time tracking software", "clock-in app", "working day registration program" or "HR software comparison", this is the most comprehensive guide you will find.

Table of contents

• Legal context: what the law requires in 2026
• How to choose the best time tracking software
• Quick comparison table of the 12 best
• 1. JornAda — The most complete option at the best price
• 2. Factorial — Integral HR suite
• 3. Sesame HR — Focus on SMEs with modern UX
• 4. Woffu — Absence management specialist
• 5. Bizneo HR — Modular ERP for medium-sized companies
• 6. Kenjo — German suite with analytics focus
• 7. Bixpe — Designed for mobile teams
• 8. Clockify — International free plan
• 9. TimeCamp — Time and project tracking
• 10. Papershift — Rotating shift specialist
• 11. Skello — French solution for hospitality
• 12. Grupo SPEC – netTime one — Hardware and biometrics
• Common mistakes when choosing clock-in software
• Key features that cannot be missing in 2026
• Recommendations by sector and size
• Frequently asked questions about time tracking
• Conclusion and final recommendation

Legal context: what the law requires in 2026

Before comparing tools, it's worth understanding why this topic is critical in 2026.

Since Royal Decree-Law 8/2019, all companies in Spain have been required to record the daily working hours of their employees. But in 2026 the situation has tightened dramatically:

• Reduction of the working week to 37.5 hours, which forces companies to recalculate contracts, shifts and overtime.
• Mandatory digital recording: paper and Excel spreadsheets are no longer valid. The Labour Inspectorate can now consult records remotely, without needing to visit in person.
• Full traceability: every modification must be logged with a timestamp and author.
• 4-year retention: records must remain accessible during this period, on servers within the European Economic Area.
• Reinforced sanctions: between €625 and €6,250 per affected worker for serious infractions. A company with 30 employees may face fines exceeding €30,000 in a single proceeding.

If you want to dig deeper into the regulation, check our complete guide on the new time tracking law in Spain.

How to choose the best time tracking software

Not all programs are equal. These are the seven objective criteria you should evaluate before deciding:

1. Real regulatory compliance

The software must be adapted to RDL 8/2019, generate reports required by the Labour Inspectorate, log modifications and retain data for 4 years. Beware of international platforms that do not specifically comply with Spanish legislation.

2. Available clock-in methods

A good solution must offer multiple clock-in methods: iOS and Android mobile app, web browser, tablet in kiosk mode with PIN, and optionally an RFID reader. Every company has different contexts: office, field work, multiple sites, remote work.

3. GDPR and data protection compliance

Employment data is sensitive data. Verify that servers are in the EU, that data is encrypted and, very importantly, that the system does not use biometrics (fingerprint or facial recognition). The Spanish Data Protection Agency has drastically restricted the use of biometrics for clock-in since 2023.

4. Real pricing, no fine print

The per-user price is just one part. Check whether there is a monthly minimum fee, implementation costs, mandatory extra modules or limits in lower plans. "Cheap" software can end up being the most expensive if it adds hidden charges.

5. Features included in the base plan

Some platforms split their product into modules: time tracking on one side, holidays on another, document management separate. Confirm what is included and what is not before signing.

6. Spanish-language support

An incident with your clock-in system can halt operations across the entire company. Spanish-language support, with fast response and knowledge of local regulations, makes the difference.

7. Ease of use for non-technical employees

A powerful software is useless if your employees don't understand how to clock in. The learning curve, access speed and consistency across devices are decisive factors for adoption.

Quick comparison table of the 12 best

Visual summary of the options we will analyse in detail:

• JornAda — From €1.40/user/month — Complete suite, multi-device clock-in, WiFi RFID, AI document management, multi-site
• Factorial — From €5.50/user/month — Integral, modular HR suite
• Sesame HR — From €4.50/user/month — Good UX, monthly minimum
• Woffu — From €1.50/user/month — Absence specialist
• Bizneo HR — From €6/user/month + €55 minimum — Modular ERP
• Kenjo — From €5.40/user/month — German suite, presence in Madrid
• Bixpe — From €2/user/month — Mobile teams
• Clockify — From $5.49/user/month (free plan available) — International
• TimeCamp — From $2.99/user/month — Project tracking
• Papershift — From €6/user/month — Rotating shifts
• Skello — From €20/month — Hospitality and retail
• Grupo SPEC – netTime one — Custom pricing — Hardware and biometrics

1. JornAda — The most complete option at the best price

What it offers

JornAda is Spanish software developed in Mallorca to comply 100% with Spanish labour regulations. More than 3,000 companies already use it in their daily operations. What sets it apart is that it covers both office and field work in the same system, with no extra modules.

Features included in any plan:

• Multi-device clock-in: iOS and Android mobile app, web, tablet in kiosk mode with PIN, WiFi RFID reader with no cables or additional servers
• Optional geolocation for mobile employees
• Shift schedule with public holidays, rotations and multi-site support
• Complete employee portal with native mobile app
• Document management with OCR and AI: bulk payslip delivery (upload 1 PDF and it reaches each person automatically), digital signature with legal validity, shared folders with visibility by department or site
• Document uploads by the employee: expenses, receipts, medical certificates
• Holiday and absence management with approval flows
• Multi-site with administrators per workplace
• Internal communication with push notifications
• No biometrics: 100% compliant with the Spanish Data Protection Agency and GDPR
• EU-based servers, full encryption

Price

Tiered pricing: from €2.00/user/month for 5 licences, down to €1.40/user/month from 50 licences. No commitment. No installation costs. 15-day free trial.

Support and origin

Spanish company with a local development team in Palma de Mallorca. Spanish-language support, deep knowledge of Spanish regulations.

Who it fits

JornAda scales from the self-employed worker with 1 employee to corporations with thousands of workers. Among our active clients there are companies with 4,100 employees, 1,900 employees and 700 employees, plus hundreds of SMEs and self-employed professionals. The platform is designed both for labour consultancies that manage multiple companies and for large corporations with complex multi-site operations, rotating shifts and thousands of employees on their payroll. It works especially well in hospitality, retail, construction, healthcare, industry and professional services.

Pros

JornAda combines features that are rarely found together on the same platform: the best value for money in the Spanish market, with all features included in any plan and no extra modules. Total regulatory compliance with RDL 8/2019 and the new 2026 regulation. Setup in less than 5 minutes with no need for technicians. No commitment or monthly minimums. Scales without friction from 5 to more than 4,000 employees on the same platform. Custom proposals are available for large companies with specific needs.

Cons

JornAda does not include an applicant tracking system (ATS) or its own payroll module, since it is designed to integrate with each company's labour consultancy. It has fewer third-party integrations than the larger HR suites, although it covers the most requested ones.

Check the pricing plans, explore the complete features or start your free trial.

2. Factorial — Integral HR suite

What it offers

Factorial is one of the best-known HR suites in Spain, with headquarters in Barcelona and strong international expansion. It includes time tracking, holidays, absences, document management, recruitment and payroll on one platform. Its great advantage is the integration of multiple people management areas.

Price

From €5.50/employee/month. Pricing scales according to the modules contracted, and many key features (advanced reports, integrations, ATS) are in higher plans that can reach €9/user/month.

Support and origin

Spanish company headquartered in Barcelona, multilingual support.

Who it fits

Medium and large companies (30-200 employees) looking for an integral HR system and willing to invest in a complete suite. It is not the most suitable option for small SMEs with basic clock-in needs.

Pros

• Very mature and complete product
• Good mobile app
• Integrates with many tools

Cons

• High price for SMEs
• Key features in higher plans
• Steep learning curve

3. Sesame HR — Focus on SMEs with modern UX

What it offers

Sesame HR is Spanish software very popular among SMEs, headquartered in Valencia. Modern design, strong focus on user experience and features for time tracking, holidays, absences, alert automation and report generation.

Price

From €4.50/employee/month, with plans tailored to specific needs. Monthly minimum of €82.50 in the most complete plans.

Support and origin

Spanish company headquartered in Valencia, Spanish-language support.

Who it fits

Small and medium-sized businesses looking for simplicity, fast deployment and polished design. Ideal for companies that highly value UX and prefer to pay more for a refined experience.

Pros

• Modern, very polished design
• Fast deployment
• Good mobile app

Cons

• High monthly minimum
• Some features (digital signature, document management) are separate modules
• Has historically used facial recognition, which raises issues with the Spanish Data Protection Agency since 2023

4. Woffu — Absence management specialist

What it offers

Woffu is a Spanish startup originally from Barcelona, specialising in time tracking and absence management. It offers clock-in with geolocation, IP restrictions, reports and automatic categorisation of overtime.

Price

From €1.50/employee/month in its Lite plan, with higher plans adding extra features.

Support and origin

Spanish startup acquired by an international group, Spanish-language support.

Who it fits

Self-employed workers, startups and microenterprises that need a basic, affordable tool focused on clock-in and absences.

Pros

• Competitive price in the basic plan
• Specialisation in absences and holidays
• Geolocation included

Cons

• Limited features in the Lite plan
• Less complete than suites like JornAda or Factorial
• No advanced document management

5. Bizneo HR — Modular ERP for medium-sized companies

What it offers

Bizneo HR is a modular HR ERP with more than 16 modules available, including a powerful time tracking module with shifts, absences, overtime, automatic notifications and document management.

Price

From €6/employee/month, with a monthly minimum of €55. The total price can shoot up when adding several modules.

Support and origin

Spanish company with international clients, support in Spanish.

Who it fits

Medium and large companies (from 80 employees) that want to build their HR stack piece by piece and have their own HR department.

Pros

• Robust, highly configurable system
• Modular: pay for what you use
• Good for companies with defined processes

Cons

• €55 monthly minimum
• Quickly scaling price when combining modules
• Oversized for small SMEs

6. Kenjo — German suite with analytics focus

What it offers

Kenjo is an all-in-one HR software of German origin with an office in Madrid. It includes time tracking, absences, shifts, payroll and recruitment, with modern design and a strong focus on analytics and reporting.

Price

Starter Plan from €5.40/employee/month and Growth Plan from €9/employee/month.

Support and origin

German company with an office in Madrid, Spanish-language support.

Who it fits

Medium-sized companies that want a modern, international suite with European presence. Good option for companies with international growth plans.

Pros

• Very complete suite
• Good analytics and reporting
• Modern design

Cons

• Mid-to-high price range
• Oversized for companies with fewer than 50 employees

7. Bixpe — Designed for mobile teams

What it offers

Bixpe is Spanish software headquartered in Madrid, designed especially for mobile teams and field workers. It allows clock-in with geolocation, report generation and mobile app access. It integrates clock-in and payroll management.

Price

Premium Plan from €2/employee/month. Basic features are free with no user limit.

Support and origin

Spanish company, Spanish-language support.

Who it fits

Sales teams, field technicians, companies with external services and businesses with high worker mobility.

Pros

• Free plan available
• Powerful geolocation
• Payroll integration

Cons

• Less complete in document management
• Premium plan needed for key features

8. Clockify — International free plan

What it offers

Clockify is international time tracking software with a robust free plan and paid options for advanced reports. It includes clock-in from mobile, web and desktop, time reports and billing per project.

Price

Standard Plan from $5.49/employee/month. Free version available for unlimited users.

Support and origin

International company, support mainly in English.

Who it fits

Freelancers and teams that want to measure project time and billing rather than comply with Spanish regulations. It is not the best option for companies that need to align with Spanish time tracking law.

Pros

• Very powerful free plan
• Excellent for project tracking
• Integrations with many tools

Cons

• Not specifically adapted to Spanish regulations
• Support in English
• Does not generate specific reports for the Spanish Labour Inspectorate

9. TimeCamp — Time and project tracking

What it offers

TimeCamp is an international time tracking tool with reports, invoicing and productivity plans. Focus on projects and per-hour profitability.

Price

From $2.99/employee/month.

Support and origin

International company, support in English.

Who it fits

Companies oriented towards international projects that need time and profitability analytics. Like Clockify, it is not the best option for legal compliance in Spain.

Pros

• Good productivity analysis
• Reasonable price
• International integrations

Cons

• Not adapted to Spanish regulations
• Support in English
• Project-focused, not compliance-focused

10. Papershift — Rotating shift specialist

What it offers

Papershift is a German platform specialising in shift planning and personnel management. It enables schedules, time tracking, holidays and absences. Its focus is on companies with complex rotating workforces.

Price

From €6/employee/month.

Support and origin

German company with European presence, support in English and German.

Who it fits

Retail, hospitality and businesses with rotating workforces that value shift planning more than pure time tracking.

Pros

• Excellent for shift planning
• Designed for rotating sectors

Cons

• Limited Spanish-language support
• High price
• Not specifically adapted to Spanish regulations

11. Skello — French solution for hospitality

What it offers

Skello is a French platform specialising in shift management, with mobile app, reports and time tracking. Widely used in restaurant chains and retail with multiple locations.

Price

From €20/month, with additional costs depending on modules.

Support and origin

France, with international support.

Who it fits

Restaurant chains, retail with multiple locations and businesses with rotating shifts across multiple sites.

Pros

• Hospitality and retail specialist
• Good multi-site planning

Cons

• High price when adding modules
• Limited adaptation to Spanish regulations

12. Grupo SPEC – netTime one — Hardware and biometrics

What it offers

Grupo SPEC is a long-established Spanish provider headquartered in Barcelona, combining access control software and hardware. It offers clock-in with biometrics, RFID and the mySpec app, alongside its netTime one platform.

Price

Custom, depending on licences and hardware contracted. Usually one of the most expensive options in the market.

Support and origin

Spanish company with decades of experience.

Who it fits

Large companies and industries with physical access control needs and complex processes.

Pros

• Integral software + hardware solution
• Decades of experience
• Adapted to industrial companies

Cons

• High price
• Use of biometrics with limitations from the Spanish Data Protection Agency since 2023
• Oversized for SMEs

Common mistakes when choosing clock-in software

After speaking with hundreds of companies that have migrated from one time tracking software to another, these are the recurring mistakes:

Choosing only by price

The cheapest software is not always the most cost-effective. If it doesn't comply with regulations or your team doesn't use it, you'll end up switching in six months at twice the cost.

Not verifying legal compliance

Many international platforms promise "time tracking" but do not generate valid reports for the Spanish Labour Inspectorate. Always confirm that the software is adapted to RDL 8/2019.

Confusing biometrics with security

Facial recognition and fingerprint scanning seem modern, but the Spanish Data Protection Agency has restricted their use for clock-in since 2023. Systems with mandatory biometrics can create legal problems.

Underestimating the learning curve

If your team doesn't understand how to clock in, your regulatory compliance is worthless. Test the software with real employees before deciding.

Forgetting about support

A system outage on a Monday at 8:00 a.m. can paralyse your entire company. Make sure you have Spanish-language support with a fast response time.

Key features that cannot be missing in 2026

Any software you consider must include at least:

• Multi-device clock-in (mobile, web, tablet)
• Modification log with timestamp and author
• Exportable reports in PDF, Excel and CSV for the Inspectorate
• 4-year retention of records
• EU-based servers and full encryption
• GDPR compliance
• No mandatory biometrics
• Optional geolocation for field work
• Shift schedule and public holiday management
• Holiday request and approval in a digital flow
• Native mobile app for iOS and Android
• Multi-site if you have several locations
• Employee portal with access to payslips and documents

If you want to dig deeper into how a modern employee portal works, read our guide on employee portals in 2026.

Recommendations by sector and size

For self-employed workers and microenterprises (1-5 employees)

Recommended: JornAda in its smallest plan, or Clockify in its free version if you only need internal tracking with no legal obligation.

For SMEs (5-50 employees)

Recommended: JornAda. It is the best value-for-money option in the market, with everything included and no extra modules. If you need a broader HR suite and have the budget, Sesame HR or Factorial are alternatives.

For medium-sized companies (50-200 employees)

Recommended: JornAda with a custom proposal. We have active clients in this range that value ease of use and competitive pricing over more expensive suites. Factorial or Bizneo HR are alternatives if you need ATS and integrated payroll on the same platform.

For large companies (200-1,000 employees)

Recommended: JornAda with a custom proposal. Among our active clients in this segment there are companies with more than 500 employees that have chosen JornAda for the combination of regulatory compliance, powerful multi-site support and tiered pricing. Kenjo or Bizneo HR are alternatives if you prioritise a broad HR suite.

For corporations (1,000+ employees)

Recommended: JornAda with a custom proposal. We have closed contracts with companies of more than 5,000 employees that value full traceability, unified multi-site management, the employee portal with bulk payslip delivery via OCR and AI, and direct support in Spanish. For industries with complex physical access control, Grupo SPEC remains the reference provider in Spain.

For hospitality and restaurants

Recommended: JornAda (especially with PIN tablet and WiFi RFID for kitchens), Skello or Papershift for chains with many locations.

For retail and commerce

Recommended: JornAda (powerful multi-site) or Skello (retail shift specialist).

For construction and site work

Recommended: JornAda with mobile app + geolocation for mobile workers, or Bixpe specialising in field teams.

For companies with remote work

Recommended: JornAda or Sesame HR. Both with mobile app and web for clocking in from home.

For labour consultancies

Recommended: JornAda. It allows you to manage multiple companies from a single panel and has document management with OCR for bulk payslip delivery.

Frequently asked questions about time tracking

Is time tracking mandatory in Spain in 2026?

Yes. Since Royal Decree-Law 8/2019, all Spanish companies (including self-employed workers with employees) are required to record the daily working hours of their staff. In 2026 this obligation has been reinforced with digital recording and remote accessibility for the Labour Inspectorate.

What fines are there for not complying with time tracking?

Fines for serious infractions of the working hours register range from €625 to €6,250 per affected worker. A company with 30 employees may face fines exceeding €30,000 in a single proceeding.

Is fingerprint or facial recognition clock-in legal?

The Spanish Data Protection Agency has drastically restricted the use of biometrics for clock-in since 2023. It is only allowed when strictly necessary and proportionate, which in most companies is not the case. Systems without biometrics like JornAda are the safest option.

Can I keep using Excel to clock in?

No. The new 2026 regulation requires digital, immutable and traceable recording. Excel spreadsheets can be modified without leaving a trace, which makes them invalid before the Inspectorate.

How much does time tracking software cost in Spain?

Prices range from €1.40/user/month (JornAda) to €9/user/month (Kenjo Growth). The market average is around €4-5/user/month for complete suites.

How long must I keep working hours records?

4 years, according to RDL 8/2019. The data must be accessible to employees, their legal representatives and the Labour Inspectorate.

Can employees see their own records?

Yes, it's mandatory. Any software must allow workers to consult their working day, hours worked and overtime at any time. An employee portal is the most effective way to comply.

What's the difference between time tracking and an employee portal?

Time tracking only records clock-ins and clock-outs. The employee portal is a more complete platform that includes time tracking, payslips, documents, holidays and internal communication. The best solutions (such as JornAda) integrate both into a single platform.

Can I switch time tracking software midway through the year?

Yes. Most platforms do not require a commitment. JornAda, for example, lets you cancel at any time. The important thing is to export the data from your previous software to maintain traceability.

Do I need special hardware to clock in?

It's not mandatory. Most modern software (JornAda, Sesame, Factorial) allows clock-in from mobile, computer or tablet without the need for physical clocks. If your company has a high volume of employees passing through a single point, a tablet in kiosk mode or an RFID reader can be useful.

How does WiFi RFID clock-in work?

WiFi RFID allows each employee to clock in by tapping a card or keyfob on the reader, with no cables or USB connection required. It is ideal for kitchens, warehouses or environments where a phone is not practical. JornAda includes this feature with no extra cost per device.

What happens if an employee forgets to clock in?

Good software sends push notifications when it detects an employee hasn't clocked in at their usual time. In addition, the manager can add the clock-in manually, leaving a log with timestamp and author to maintain traceability.

If you have more questions, check our complete FAQ section or contact our team.

Conclusion and final recommendation

In 2026 the key is no longer just to clock in. It's about complying with the new regulation, avoiding fines that can reach thousands of euros and improving people management in your company, regardless of its size.

After analysing the 12 best time tracking software solutions available in Spain, this is our final assessment.

If you're looking for the best value for money, full legal compliance and all features included with no extra modules, JornAda is our main recommendation. From €1.40/user/month for SMEs and with custom proposals for large companies, it offers multi-device clock-in, AI document management, digital signature, multi-site and a complete employee portal. It works equally well for self-employed workers, SMEs and corporations with several thousand employees.

If you need an integral HR suite with ATS, payroll and many additional modules, and your budget allows it, Factorial, Kenjo or Bizneo HR are solid alternatives. For international teams or project tracking, Clockify or TimeCamp are useful options, although they are not adapted to Spanish regulations. For hospitality and retail with multiple locations, Skello or Papershift offer specific shift planning features. For large industries with physical access control, Grupo SPEC is the reference provider in Spain.

The best recommendation we can give you is to test the software with your real team for at least one week. Software your team understands is software that gets used. And software that gets used is the only software that works.

Get started with JornAda today

No installation. No commitment contracts. No IT technicians. Setup in less than 5 minutes for companies of any size.

• Start your free trial with no credit card and no commitment.
• Book a free 20-minute demo and we'll show you JornAda with your company's real data.
• Check all plans and pricing from €1.40/user/month, with custom proposals for companies with more than 50 employees.
• Talk to our sales team by calling +34 971 14 38 36 or messaging us on WhatsApp.
• More articles on our blog about time tracking, digital clock-in and HR management.

Last updated: April 2026. Article reviewed monthly with the latest regulatory changes and the most recent information on each software analysed.