A labour inspector can walk into your restaurant or hotel today and ask for four years of employee time records.
If you don't have them in digital format, the fine can reach €10,000 per employee.
And if you're still using paper, Excel or a sign-in sheet in the kitchen, you don't have them.
This guide explains exactly what you need, which methods are no longer valid, and how hotels, restaurants and hospitality chains are solving time tracking with JornAda.
Since 2019, recording working hours for every employee has been mandatory in Spain. No exceptions. Waiters, chefs, receptionists, cleaning staff. Everyone.
With the new mandatory digital time tracking regulation coming into force in 2026, records must also be:
Want to understand all the details of the new law? Read our complete guide to the new working hours regulation in Spain.
Hospitality has specific challenges that generic systems simply don't handle well.
Split shifts across morning and night. Staff rotating between venues. Waiters with no desk or computer. Constant hiring and turnover. Contracts with public holidays, night-shift premiums and compensatory rest rules.
A system built for a 9-to-5 office doesn't cut it here.
You need a hospitality time tracking app that understands how your sector actually works. That's exactly what JornAda does.
Place a tablet at the kitchen entrance or behind the bar. Screen always on, always ready.
The employee enters their four-digit PIN. Clocked in. Two seconds. Back to work.
Works with any Android tablet or iPad. No installation, no cables, no IT support. Your whole team clocking in within five minutes.
For venues with high staff turnover, this is the fastest option.
The reader connects to your venue's WiFi — no cables, no servers. Each employee has their own RFID card or key fob. They tap it and they're clocked in instantly.
You can add as many readers as you need: one at the kitchen entrance, one in the dining room, one at reception. No extra cost per device.
And if the WiFi drops, clock-ins are saved locally and sync automatically when the connection comes back.
For remote workers, off-site staff or anyone who prefers to use their own phone.
Available on iOS and Android. One-tap clock-in. Optional geolocation to verify the employee is physically at the right location when they clock in.
Want to see it live? Book a free 20-minute demo and we'll show you how it works with your actual data.
Building the weekly rota by hand can take hours. With JornAda, minutes.
From a single screen you manage:
Publish the schedule with one click and every employee gets their shifts on their phone instantly. No WhatsApp groups, no phone calls, no confusion.
And if something changes last minute, update it in the schedule and the affected employee gets an automatic notification.
You have three restaurants, a hotel and a catering operation. Until now you managed each one separately.
With JornAda, all your venues in one dashboard. See in real time who is clocked in at each site, which shifts are covered and which incidents are open. An employee working across two venues has their clock-ins automatically separated by location.
For groups with more than 50 employees, contact us for a tailored quote.
At the end of the month, your payroll manager uploads all payslips to JornAda in one go.
Each employee receives theirs in their personal portal and signs it digitally from their phone. No printers, no envelopes, no chasing people down.
The same goes for contracts, internal communications or any document that needs a signature. Everything is logged with date, time and full legal validity.
Explore all JornAda features for hospitality.
Less than you think. And far less than a fine.
No lock-in. No setup fees. No hidden costs. Cancel any time.
See all plans at jorn-ada.com/prices.
Do temporary or weekend employees also need to clock in?
Yes, without exception. The law applies to all contract types. With JornAda, adding a temporary employee takes less than two minutes.
Can I restrict where an employee can clock in from?
Yes. With geolocation enabled, employees can only clock in when they are physically at the venue. Prevents remote clock-ins from home or from the car.
What happens if an employee forgets to clock out?
JornAda sends them an automatic notification to their phone. The employee corrects it via the app, and the manager validates the change with one click. The log records who made the correction and when.
Does it work for franchises and multi-location chains?
Yes. You can manage all your venues under one account, with site-level admins and global access for group management. No limit on the number of venues.
Is the data secure and GDPR-compliant?
Yes. All data is stored encrypted on servers within the European Union. JornAda does not use biometrics of any kind — no fingerprints, no facial recognition.
More questions? Check our FAQ section or get in touch directly.
Nothing to install. No contracts. No IT team needed.
Create your account, add your team and choose how they clock in: tablet, RFID or mobile.
Last updated: March 2026. This article is regularly updated to reflect regulatory changes in the hospitality sector.
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